Who we are
We are Harrogate District Cycle Action (‘HDCA’). Our website address is: https://harrogatecycleaction.org.uk. We are a voluntary association with a Committee (Chair, vice-Chair, Secretary and Treasurer) and around twenty full members.
What personal data we collect and why we collect it
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you contact us via our website’s contact form, your message will be received by our email account firstname.lastname@example.org. Full members of HDCA may read it; typically, two or three members monitor the account.
Only supporters who are registered and logged in can comment and use the forum on the website.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
We do not currently use analytics.
Who we share your data with
Your data is never passed to any third parties, and will only be used for purposes related to HDCA.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website, we store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
We keep the contact information you give us when you sign up as a supporter of HDCA.
It is stored with MailChimp, a specialist company that organises mailing lists and complies with all relevant laws.
Your email address and user name is also stored on this website, and can be accessed by the website administrator.
How we protect your data
We rely on MailChimp’s procedures to keep mailing list information protected in accordance with the law.
The contact information stored by this WordPress website is password-protected, and limited to website administrators.